New Resident Information Guide

Citizen’s Guide to Village Board Meetings
Welcome to the Board of Trustees meeting of the Village of Round Lake Beach. The President and Board of Trustees are the governing body of the Village and your elected representatives welcome your comments and concerns. We invite you to participate in the meeting, and ask that you comply with some simple procedures we have established.

Operation of the Meeting
The Village President (more commonly referred to as the Mayor) chairs and runs the Village Board meeting. The Mayor generally introduces items from the agenda, and presents to the Village Board background information. If the agenda item involves a development application, the Mayor may request that the petitioner make a presentation to the Village Board. The application will be discussed by the Village Board and then open for public comment. The Village Clerk is responsible for calling the roll for those agenda items, which require a vote by the Village Board.

Addressing the Village Board
All audience participation must be recognized by the Mayor including questions and comments directed to other Board members or petitioners. Citizens wishing to address the Village Board on any topic may do so at the end of the meeting under the section “Public Participation.” After being recognized by the Mayor, please walk to the podium and state your name and address for the record. When there is a controversial issue or large group present, the Mayor may limit the amount of time allocated to those who want to speak, and all who speak are asked to comply with the established time limit. Because the Village Board often has a full agenda and must complete the work of the Village, you are asked not to repeat comments or questions that have already been discussed.

Presentation of items not on the agenda will be limited to three minutes per issue Committee Meetings.

Each of the Village Trustees is assigned by the Mayor to serve on a standing committee. Each of these committees has a chairperson and the issues discussed by each Village Board committee are generally limited to those issues. These meetings are generally less formal than Village Board meetings, however, all audience participation must be directed through the chairperson of the committee. Generally an item is scheduled for discussion at the committee meeting, and a recommendation vote is taken. The item is then scheduled for Village Board consideration at the next regular Board meeting. Occasionally committee discussion and board action may be taken the same day when there is some urgency to the issue/action.

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